Now that you have an idea of VoIP’s impact on startups and small businesses, it’s time to learn exactly why and how great it is for your office or home office set-up. As mentioned in the introduction, there are three important benefits Voice over Internet Protocol can offer you: practicality, mobility, and versatility.
We live in exciting times as far as smart communication is concerned, and with it, the promise of increased revenue and better customer relations for your business.
But first, here are the tools you will need to get the most out of your VoIP system:
- A dependable Internet connection – the last two words of VoIP are “Internet protocol”, after all. With Internet protocol, your voice will be transmitted digitally from the sender to the receiver. For uninterrupted communication, you have to make sure your Internet connection is reliable. An unstable connection could result in dropped calls, annoying echoes, choppiness, or garbled voice quality.
- A dependable service provider – Internet protocol is fast taking over traditional modes of communication, and with good reason. Electronic communication is becoming more mainstream, and more and more people are adopting it as their main system. A good VoIP service provider will become your partner in integrated networking communication. You can be assured of speedy assistance with a good support team, as well.
- Peripherals and equipment (depending on the kind of VoIP service you will go for) – Hardware-based VoIP systems require an IP phone set and adapter. A headset, microphone, and speakers are typically needed for PC to PC communication. Credits can be bought for softphone (functions like a traditional phone but with software that works with PCs) services.
- A phone number – It doesn’t have to be a new one. If you want an existing number tied to your business, you have the option to keep it and simply subscribe for a VoIP service so you can make calls beyond those you make on your PC.
With that in mind, you can begin to fully enjoy and appreciate the versatility of Voice over Internet Protocol – for the following reasons.
It allows you to use just one number anytime, anywhere
Even if you always move your business or home office to different locations, you can stick to one contact number because you won’t need to apply for a reconnection. As long as there’s reliable IP connectivity, people can reach you using a single dedicated line. This is especially important if your business cards prominently feature your contact number. You won’t have to lose potential business deals, or you can simply stay in touch with people you care about. Wherever you may be, your phone number stays the same and you remain within reach.
You can choose the VoIP service and peripherals that’s best for you
Voice over Internet Protocol comes in many flavors, so you aren’t tied to just one service. You can choose from a mobile VoIP, a device-based service, software-based VoIP, or a subscription service. Should you go for a hardware-based service, you will need an IP phone that has special features specifically for VoIP, along with an ATA phone adapter. If you don’t like headsets, you can utilize the speakers and microphone on your computer, instead. With the proper application, you also have the option to make and receive calls via your mobile phone.
You can access your account any way you like
Want to use your traditional desktop phone to access your VoIP network? That’s cool, and entirely possible with an ATA adapter plugged into your router and phone set. With software-based VoIP, you can simply download an application and install it into your PC or mobile phone, and register for an account and number.
Once set in place, you can access your email and favorite sites on your IP phone. VoIP’s integrated system allows voice, data, and video applications over a single network, and with wireless efficiency so that you can even have a videoconference anywhere at any time!
No more wasted time waiting for replies
With email, instant messaging systems, and texting, waiting for replies can be chafing and frustrating. There’s also a huge possibility of miscommunication since voice isn’t involved. People tend to jump to conclusions with the perceived “tone” in the text used, and intentions often become misconstrued. With a VoIP system in place, communication becomes more direct, free-flowing, and easily clarified the way face-to-face conversations tend to be. Less time is wasted, more business or personal matters are tackled and resolved, and productivity is enhanced overall.
No more rushing to respond to urgent calls
If you’ve ever experienced an “I need to find a phone!” moment in response to an urgent message or call, then you’ll be glad to know that VoIP is practically erasing that era. Gone are the days of fumbling around for coins or being put on hold just to reach someone on a traditional phone. With a VoIP system in place, you can use your mobile phone, PC, desk phone, or IP softphone to respond to calls ASAP.
It’s for business owners or telecommuters or home users
…VoIP is for everybody! Anyone who needs constant communication for whatever reason, anywhere they may be, can take advantage of all that VoIP has to offer. Voice over Internet Protocol is the kind of connectivity that utilizes efficiency and ease of use. Whether on a broadband connection or a private dedicated network, you can reach clients, family, or friends any time using the power of data, yet with the familiarity and intimacy of using your actual voice to communicate with them.